Qrasys ERP — Complete Module Overview & Gap Analysis
| Sub-module | Status | Key Features |
|---|---|---|
| Personal Information | Have | Name, DOB, gender, marital status, nationality, religion, blood group |
| Contact Details | Have | Phone, email, address (permanent / current) |
| Photo & Avatar | Have | Profile photo upload |
| Identification Documents | Have | National ID, SSN, Iqama, CPR — number, issue/expiry |
| Bank Accounts | Have | Multiple accounts, primary flag, IBAN, SWIFT |
| Emergency Contacts | Have | Name, relation, phone, priority |
| Dependents / Family | Have | Spouse, children, parents — name, DOB, relation |
| Nominees | Have | Insurance / gratuity nominees, percentage |
| Education History | Have | Degree, institution, year, GPA, attachments |
| Certifications | Have | Name, authority, issue/expiry, credential ID |
| Skills | Have | Skill name, proficiency level, years |
| Languages | Have | Language, read/write/speak proficiency |
| Work Experience | Have | Previous employers, role, duration, reason for leaving |
| References | Have | Professional references |
| Employee Documents | Have | Upload, categorize, version |
| Background Checks | Have | Criminal, credit, employment verification |
| Employee Code Generator | Have | Auto-numbering, prefix rules |
| Activate / Deactivate | Have | Status management |
| Sub-module | Status | Key Features |
|---|---|---|
| Company / Legal Entity | Have | Company profile, registration, fiscal year |
| Branches / Locations | Have | Sites, addresses, geo-coordinates |
| Reporting Lines | Have | Direct / dotted-line manager, matrix reporting |
| Departments | Missing | Hierarchy, parent-child, HOD assignment |
| Divisions | Missing | Business divisions, P&L ownership |
| Sections / Units | Missing | Sub-department breakdown |
| Cost Centers (HR) | Missing | Link employees to cost centers for payroll allocation |
| Org Chart | Missing | Visual hierarchy, drag-drop, export |
| Sub-module | Status | Key Features |
|---|---|---|
| Job Titles | Have | Title catalog, mapping to grades |
| Job Grades / Bands | Have | Grade scale, salary range per grade |
| Positions | Have | Budgeted slots, filled/vacant, position-based hiring |
| Employment Records | Have | Hire date, employment type, status |
| Employment Contracts | Have | Contract type, start/end, probation |
| Employment History | Have | Change log of all employment events |
| Promotions | Have | Grade/title change, effective date, approval |
| Transfers | Have | Department/branch/position change, effective date |
| Termination / Separation | Have | Reason, last working day, settlement |
| Job Descriptions | Missing | Responsibilities, requirements, KPIs per role |
| Probation Management | Missing | Probation period, review dates, confirmation/extension |
| Contract Renewal | Missing | Auto-alerts, renewal workflow, terms update |
| Re-hiring | Missing | Re-hire former employees, retain history |
| Secondment / Deputation | Missing | Temporary assignment to another entity/project |
| Sub-module | Status | Key Features |
|---|---|---|
| Passport | Have | Number, issue/expiry, issuing country |
| Visa | Have | Type, sponsor, issue/expiry, status |
| Work Permit | Have | Permit number, issue/expiry, renewal |
| Immigration Records | Have | Travel history, entry/exit |
| Residency / Iqama | Missing | Residency ID, issue/expiry, renewal tracking |
| Sponsor Transfer | Missing | Transfer process, NOC, government portal integration |
| GOSI / Social Insurance | Missing | Registration, contribution tracking (GCC-specific) |
| Document Expiry Alerts | Missing | Auto-notifications before passport/visa/permit expiry |
| Government Portal Integration | Missing | HRSD, MOL, Muqeem, Absher, LMRA |
| Sub-module | Status | Key Features |
|---|---|---|
| Leave Types | Missing | Annual, sick, maternity/paternity, unpaid, hajj, compassionate, study |
| Leave Policy | Missing | Accrual rules (monthly/yearly), carry-forward limits, encashment, pro-rata |
| Leave Balance | Missing | Opening balance, accrued, taken, remaining, adjustments |
| Leave Requests | Missing | Apply, cancel, delegate, half-day, hourly leave |
| Leave Approval | Missing | Multi-level approval, delegation, auto-approve rules |
| Leave Calendar | Missing | Team calendar, public holidays, weekend config per location |
| Public Holidays | Missing | Country/region-based holiday calendar, floating holidays |
| Leave Encashment | Missing | Cash-out unused leave, policy rules, payroll integration |
| Compensatory Off | Missing | Extra working days → earned leave balance |
| Leave Reports | Missing | Utilization, absenteeism, balance summary |
| Sub-module | Status | Key Features |
|---|---|---|
| Shifts & Schedules | Missing | Shift definition, rotation, flexible shifts, split shifts |
| Shift Assignment | Missing | Employee-to-shift mapping, bulk assign, auto-rotate |
| Clock In / Clock Out | Missing | Web, mobile, biometric, GPS, QR code |
| Attendance Log | Missing | Daily records — present, absent, late, early-leave, half-day |
| Overtime | Missing | OT requests, approval, calculation rules, caps |
| Late / Early Leave | Missing | Grace period, penalties, auto-deduction |
| Attendance Regularization | Missing | Missed punch correction, approval workflow |
| Timesheet | Missing | Weekly/monthly timesheet, project allocation |
| Geo-fencing | Missing | Location-based attendance validation |
| Biometric Integration | Missing | ZKTeco, HikVision, fingerprint, face recognition |
| Attendance Reports | Missing | Daily/monthly summary, absenteeism trends |
| Sub-module | Status | Key Features |
|---|---|---|
| Salary Structure | Missing | Basic, HRA, transport, phone, other allowances |
| Salary Assignment | Missing | Employee salary breakdown, effective date, history |
| Payroll Processing | Missing | Monthly run, batch processing, preview, lock, post |
| Deductions | Missing | Loan recovery, advance, insurance, penalty, tax |
| Earnings | Missing | Overtime, bonus, commission, incentives, arrears |
| Payslip Generation | Missing | PDF payslips, email distribution, employee portal |
| Payroll Journal | Missing | Auto GL posting, cost center allocation |
| Bank File (WPS) | Missing | Wage Protection System file generation (GCC) |
| End of Service (EOS) | Missing | Gratuity calculation, settlement, final pay |
| Tax Calculation | Missing | Income tax, social security contributions |
| Loan Management | Missing | Employee loans, EMI schedule, auto-deduction |
| Advance Salary | Missing | Request, approval, recovery schedule |
| Payroll Reports | Missing | Register, variance, cost analysis, department summary |
| Retroactive Pay | Missing | Back-dated salary changes, difference calculation |
| Sub-module | Status | Key Features |
|---|---|---|
| Benefit Plans | Missing | Medical insurance, life insurance, dental, vision |
| Plan Enrollment | Missing | Employee enrollment, dependent coverage, effective dates |
| Insurance Management | Missing | Provider, policy, premium, claims |
| Allowances | Missing | Housing, transport, phone, education, meal |
| Air Ticket Entitlement | Missing | Annual ticket (GCC), class, destination, encashment |
| Company Assets | Missing | Laptop, phone, car, SIM — assign, return, track |
| Employee Loans | Missing | Loan types, eligibility, approval, disbursement |
| Flexible Benefits | Missing | Cafeteria-style benefit selection, budget allocation |
| Sub-module | Status | Key Features |
|---|---|---|
| Manpower Requisition | Missing | Headcount request, budget check, approval |
| Job Posting | Missing | Internal/external, career portal, job boards integration |
| Applicant Database | Missing | Candidate profiles, resume parsing, talent pool |
| Application Tracking | Missing | Stage pipeline: applied → screened → interview → offer → hired |
| Interview Scheduling | Missing | Panel assignment, calendar integration, feedback forms |
| Assessment / Tests | Missing | Skills tests, psychometric, scoring |
| Offer Management | Missing | Offer letter generation, negotiation, acceptance tracking |
| Background Verification | Missing | Pre-employment checks, vendor integration |
| Recruitment Analytics | Missing | Time-to-hire, cost-per-hire, source effectiveness |
| Candidate Portal | Missing | Self-service application, status tracking |
| Sub-module | Status | Key Features |
|---|---|---|
| Onboarding Checklist | Missing | Configurable steps per department/role |
| Document Collection | Missing | Upload required docs, verification status |
| IT Provisioning | Missing | Email, accounts, access card, equipment |
| Orientation Schedule | Missing | Training sessions, facility tour, introductions |
| Welcome Kit | Missing | Digital/physical welcome package |
| Buddy / Mentor Assignment | Missing | Pair new hire with guide |
| Probation Tracking | Missing | Review milestones, feedback, confirmation workflow |
| Pre-boarding | Missing | Tasks before day-1 (forms, policy acknowledgment) |
| Sub-module | Status | Key Features |
|---|---|---|
| Termination | Have | Reason, effective date |
| Resignation Request | Missing | Submit, notice period, approval |
| Exit Interview | Missing | Questionnaire, feedback capture |
| Clearance Process | Missing | Department-wise checklist (IT, finance, admin, HR) |
| Final Settlement | Missing | Leave encashment, gratuity, pending salary, deductions |
| Asset Return | Missing | Laptop, ID card, keys — handover tracking |
| Experience Letter | Missing | Auto-generate, template, digital signature |
| Alumni Network | Missing | Former employee directory, re-hire flag |
| Sub-module | Status | Key Features |
|---|---|---|
| Goals / OKRs | Have | Goal setting, cascading, weighting |
| KPIs | Missing | Key performance indicators, targets, actuals |
| Appraisal Cycles | Missing | Annual/quarterly/360 review, self/manager/peer |
| Competency Framework | Missing | Core/functional/leadership competencies, rating scale |
| Performance Rating | Missing | Score, bell curve, calibration |
| Development Plan (IDP) | Missing | Skill gaps → training → follow-up |
| Continuous Feedback | Missing | Real-time feedback, praise, improvement notes |
| PIP | Missing | Formal improvement plan, milestones, consequences |
| 9-Box Grid | Missing | Performance vs. potential matrix |
| Performance Reports | Missing | Team/department analytics, trends |
| Sub-module | Status | Key Features |
|---|---|---|
| Course Catalog | Missing | Internal/external courses, categories, prerequisites |
| Training Requests | Missing | Employee/manager request, budget approval |
| Training Calendar | Missing | Scheduled sessions, enrollment, capacity |
| E-Learning | Missing | Video, SCORM, quizzes, completion tracking |
| Trainer Management | Missing | Internal/external trainers, ratings |
| Certification Tracking | Missing | Required certifications, renewal reminders |
| Training Budget | Missing | Department allocation, spend tracking |
| Skill Gap Analysis | Missing | Required vs. current skills, gap identification |
| Training Evaluation | Missing | Feedback, effectiveness, ROI |
| Sub-module | Status | Key Features |
|---|---|---|
| My Profile | Missing | View/update personal info, photo, contacts |
| My Payslips | Missing | View/download payslips, tax documents |
| My Leave | Missing | Apply, view balance, calendar, history |
| My Attendance | Missing | View attendance, regularization requests |
| My Requests | Missing | Letter requests (salary cert, NOC, employment letter) |
| My Team (Manager) | Missing | Team leave, attendance, approvals, directory |
| My Documents | Missing | Upload/download personal documents |
| My Assets | Missing | View assigned company assets |
| Company Directory | Missing | Employee search, org chart |
| Announcements | Missing | Company news, policy updates |
| Sub-module | Status | Key Features |
|---|---|---|
| Headcount Planning | Missing | Current vs. budgeted, forecast |
| Succession Planning | Missing | Key positions, successors, readiness |
| Talent Pool | Missing | High-potential tracking, career paths |
| Workforce Analytics | Missing | Turnover rate, tenure, demographics, diversity |
| Attrition Prediction | Missing | ML-based flight risk scoring |
| Compensation Benchmarking | Missing | Market data comparison, pay equity analysis |
| HR Dashboards | Missing | KPIs, headcount, cost, trends |
| Sub-module | Status | Key Features |
|---|---|---|
| Violation Types | Missing | Categories, severity levels, penalties |
| Incident Reporting | Missing | Report, evidence, witnesses |
| Investigation | Missing | Inquiry committee, hearing, findings |
| Disciplinary Actions | Missing | Warning (verbal/written), suspension, fine, termination |
| Grievance Filing | Missing | Employee complaint, confidential handling |
| Grievance Resolution | Missing | Investigation, mediation, outcome, appeal |
| Penalty Escalation | Missing | Progressive discipline (1st → 2nd → 3rd → termination) |
| Legal Compliance | Missing | Labor law reference, documentation for disputes |
| Sub-module | Status | Key Features |
|---|---|---|
| Letter Templates | Missing | Configurable templates with merge fields |
| Salary Certificate | Missing | Auto-generate with salary details |
| Employment Letter | Missing | Proof of employment, embassy letters |
| NOC (No Objection) | Missing | Various NOC types, approval workflow |
| Offer Letter | Missing | Auto-generate from recruitment |
| Experience Letter | Missing | Auto-generate from termination |
| Warning Letter | Missing | Auto-generate from disciplinary |
| Custom Letters | Missing | HR-defined templates, bulk generation |
| # | Module | Status | Coverage | Priority |
|---|---|---|---|---|
| 1 | Employee Master / Core HR | Done | 90% | — |
| 2 | Organization Management | Partial | 60% | Medium |
| 3 | Employment & Position | Done | 75% | Low |
| 4 | Immigration & Compliance | Partial | 50% | Medium |
| 5 | Leave & Time-Off | Missing | 0% | Critical |
| 6 | Attendance & Time Tracking | Missing | 0% | Critical |
| 7 | Payroll & Compensation | Missing | 0% | Critical |
| 8 | Benefits Administration | Missing | 0% | High |
| 9 | Recruitment / ATS | Missing | 0% | High |
| 10 | Onboarding | Missing | 0% | High |
| 11 | Offboarding / Separation | Partial | 15% | High |
| 12 | Performance Management | Partial | 20% | High |
| 13 | Training & Learning (LMS) | Missing | 0% | Medium |
| 14 | Employee Self-Service (ESS) | Missing | 0% | High |
| 15 | Workforce Planning & Analytics | Missing | 0% | Medium |
| 16 | Disciplinary & Grievance | Missing | 0% | Medium |
| 17 | Letters & HR Services | Missing | 0% | Medium |
| Overall HCM Coverage | ~25% |